01 · Monitor continuously
Telemetry is monitored continuously for new unsanctioned AI tools appearing across the organization.
AI Security
Managed Shadow AI Governance
Continuous monitoring for unsanctioned AI tools as they appear, policy enforcement, exception management, and a monthly refreshed inventory.
- Continuous Monitoring for new unsanctioned AI tools as they appear, not a one-time scan
- Monthly Shadow AI inventory refresh and risk re-classification
- Exception managed Every exception reviewed, approved, denied and logged
The challenge
Sixty-seven percent of employees now use AI tools at work, but only eighteen percent of organizations have a formal AI security policy in place. That gap between adoption and governance is exactly where unsanctioned tools quietly become the largest unmonitored attack surface in the business.
Approach
How the engagement works
02 · Enforce and manage exceptions
The acceptable-use policy is enforced, with a formal process to review, approve, deny and log every exception.
03 · Refresh and report
The shadow AI inventory is refreshed monthly with risk re-classification, backed by a monthly governance report.
How it works
From invisible AI tool sprawl to a
governed inventory
What’s included
- Continuous monitoring for new unsanctioned AI tool appearances
- Monthly shadow AI tool inventory refresh and risk re-classification
- Acceptable-use policy enforcement and version control
- Exception management process, review, approve, deny and log
- Sensitive-data egress alerting to unsanctioned AI tools
- Monthly Shadow AI governance report
Outcomes
- New unsanctioned AI tools caught as they appear, not discovered months later
- A living inventory instead of a one-time snapshot that goes stale
- Every exception tracked, not handled informally over email
Why Gruve
A one-time shadow AI discovery goes stale the next month
Gruve keeps the inventory current and the policy enforced
Unsanctioned AI tools do not stop appearing after the first discovery exercise. This service turns that one-time inventory into an ongoing programme, catching new tools as they appear, enforcing the policy already in place, and refreshing the risk picture every month instead of once a year.
Gruve Differentiator
Gruve Managed Shadow AI Governance
One-Time Discovery Exercise
Business Requirements
Organizations that want shadow AI monitored continuously
Organizations that ran a discovery exercise once and stopped there
Service Model
Continuous monitoring and policy enforcement operated end-to-end
A point-in-time inventory that ages the moment it is delivered
Technology & Expertise
New unsanctioned tools flagged as they appear
New tools go unnoticed until the next manual review
Approach & Capabilities
Sensitive-data egress alerting to unsanctioned tools
No visibility into what data is leaving through unsanctioned tools
Governance & Assurance
Exception management with a formal review and approval process
Exceptions handled informally, if at all
AI Security
Often deployed together
Managed AI Runtime Security
Real-time monitoring and blocking of prompt injection, jailbreaks and sensitive output at the inference layer.
Learn moreManaged Shadow AI Governance
Continuous monitoring for unsanctioned AI tools appearing across the organization, with policy enforcement and exception management.
Learn moreAI Governance & Compliance Programme
Operation of a maintained AI governance register and control mapping against your chosen frameworks.
Learn moreTestimonials
Shadow AI, made visible
not a blind spot growing quietly
The partnership with Gruve brings significant value to customers by combining thought leadership, delivery, and execution of services. Leveraging AI/ML and Cloud tools in delivering software integrations and services can significantly ease transitions for large enterprise organizations.
Book your assessment
Start with a clear acceptable-use policy before continuous monitoring begins
Shadow AI is the new shadow IT. Get visibility and control with managed governance today.
- Acceptable-use policy confirmed or authored upfront
- Initial shadow AI tool inventory reviewed before monitoring begins
- Exception management process agreed from day one
Request a discovery call
A Gruve advisory lead will reach out within 1 business day.