01 · Register and map
An AI governance register is built, mapping controls to chosen frameworks using gap analysis as input.
AI Security
AI Governance & Compliance Programme
Classify, protect, log, and retain AI data across prompts, responses, and all AI interactions.
- Governance Your AI register stays up-to-date
- Visibility Quarterly board reporting with risk insights
- Audit-Ready Maintain audit evidence year-round
The challenge
Under the EU AI Act, failing to maintain a complete inventory of high-risk AI systems is itself a compliance breach, carrying fines of up to fifteen million euros or three percent of global annual turnover. Most organizations have AI policies written somewhere, but no operating programme that keeps evidence, control mapping, and audit readiness current between reviews.
Approach
How the engagement works
02 · Maintain and track
Evidence is collected monthly, with control-effectiveness tracking and accountability logs covering who prompted what and why.
03 · Report and support
You receive quarterly board-level compliance reporting, regulatory change monitoring, and one external audit cycle of evidence support per year.
How it works
From written policy to an
operating governance programme
What’s included
- AI governance register and control mapping to your chosen frameworks
- Monthly evidence collection and control-effectiveness tracking
- Acceptable-use policy maintenance and version control
- Accountability and audit log management
- Regulatory change monitoring
- Quarterly governance and board-level compliance reporting
Outcomes
- A governance register that stays current, not a document filed away after it was written
- Evidence ready before an auditor asks for it, not assembled under pressure
- Board-level reporting that speaks to control effectiveness, not just policy existence
Why Gruve
A written AI policy is not a governance programme
Gruve operates the register, the evidence, and the reporting behind it
Policies age the moment regulation changes and nobody is tracking it. This service takes the AI policies and gap analysis you already have and turns them into an operating programme, a maintained register, monthly evidence collection, and quarterly board reporting that shows control effectiveness, not just a policy's existence.
Gruve Differentiator
Gruve AI Governance & Compliance Programme
Policy-on-File Governance
Business Requirements
Organizations that want their AI governance register actively maintained
Organizations with AI policies written but no ongoing operating programme
Service Model
Organizations that want their AI governance register actively maintained
Policies filed away, revisited only when a regulator asks
Technology & Expertise
Control-effectiveness tracked monthly
Control effectiveness assumed, not measured
Approach & Capabilities
Regulatory change monitoring across every framework in scope
Regulatory changes discovered after they already apply
Governance & Assurance
Accountability and audit log management, decision lineage tracked
No structured record of who prompted or decided what
AI Security
Often deployed together
Managed AI Data Security
Classification, DLP policy and audit logging for the data flowing through AI prompts and responses.
Learn moreManaged Shadow AI Governance
Continuous monitoring for unsanctioned AI tools appearing across the organization, with policy enforcement and exception management.
Learn moreManaged AI Agent & MCP Security
Analysis and enforcement of agent privilege, tool-call chains and human-approval gates at the orchestration layer.
Learn moreTestimonials
Governance that operates
not a policy document filed away
The partnership with Gruve brings significant value to customers by combining thought leadership, delivery, and execution of services. Leveraging AI/ML and Cloud tools in delivering software integrations and services can significantly ease transitions for large enterprise organizations.
Book your assessment
Start with a clear governance gap analysis before the register is built
Responsible AI starts with real governance. Build yours with Gruve today.
- Applicable AI governance frameworks confirmed upfront
- Existing policies and gap analysis reviewed before onboarding
- Quarterly reporting cadence and audit support scoped from day one
Request a discovery call
A Gruve advisory lead will reach out within 1 business day.