01 · Assess exposure
AI applications, data sources, access controls and prompt security are reviewed to identify where sensitive data is overshared or under-governed.
Data Security
Data Security & EDRM Assessment
Assess sensitive data exposure, including AI tools, then implement file-level rights-managed protection.
- 10 to 20 weeks Assessment, design, implementation. window
- AI-aware Assessment covers Generative AI, copilots and retrieval-augmented generation exposure
- Persistent protection Encryption and usage rights enforced inside and outside the organization
The challenge
Sensitive documents leave the organization every day through email, third-party sharing, and now AI tools that summarize or retrieve from files never meant to leave a folder. Most data security programmes assess exposure but stop short of protection that actually follows the file once it is shared.
Approach
How the engagement works
02 · Design rights-managed protection
Rights and classification-to-protection mapping are designed for view, edit, print, copy, forward, watermark, expiry, and remote revoke.
03 · Integrate and roll out
Protection is integrated with file shares, email, and core business systems. It is then rolled out by department with adoption support, administrator training, operational runbooks, and knowledge transfer.
How it works
From an exposure assessment to protection that travels with the file
What’s included
- Discovery of AI applications, data sources and sharing scenarios
- AI data exposure, oversharing and access control review
- Executive AI data risk report
- Right Policy design as per template to view, edit, print, copy, forward, watermark, expiry and revoke
- Classification-to-protection mapping and repository integration
- Phased rollout by department with audit logging and usage tracking
Outcomes
- Sensitive data exposure understood, including through AI tools
- Protection that travels with a document, not just the folder it started in
- External sharing governed without full licenses for every recipient
Why Gruve
An assessment tells you where data is exposed or reside EDRM makes sure it stays protected after leaving from organization
Knowing that a document is overshared does not stop it from being forwarded again tomorrow. This engagement pairs a data security assessment, including AI-specific exposure, with rights-managed protection that stays bound to the file itself, enforced whether it is opened inside the organization or after it has been sent outside it.
Gruve Differentiator
Gruve Data Security & EDRM Assessment
Assessment-Only Engagement
Business Requirements
Organizations that want exposure findings followed by real protection
Organizations that only want a findings report
Service Model
Assessment and rights-managed protection delivered together
A report handed over, with implementation left to the client
Technology & Expertise
Rights-template design mapped directly to assessment findings
Recommendations with no protection mechanism attached
Approach & Capabilities
AI applications, prompts and retrieval-augmented generation covered
Traditional file shares and email only, AI exposure unaddressed
Governance & Assurance
Protection enforced inside and outside the organization, per file
Governance limited to internal access controls
Data Security
Often deployed together
Managed DSPM & AI Data Governance
Continuous discovery, classification and exposure analysis across data and AI stores.
Learn moreManaged Data Protection & DLP
Continuous policy administration and AI-assisted content detection for data loss prevention.
Learn moreManaged Insider Threat
AI-driven behavior analytics scoring insider risk across identity, endpoint and data activity.
Learn moreTestimonials
Documents protected wherever they end up
not governance that stops at the folder
The partnership with Gruve brings significant value to customers by combining thought leadership, delivery, and execution of services. Leveraging AI/ML and Cloud tools in delivering software integrations and services can significantly ease transitions for large enterprise organizations.
Book your assessment
Start with a clear exposure assessment before rights management is designed
Sensitive data deserves more than a guess. Get a clear picture with a full data security assessment.
- AI applications and data sources discovered and assessed upfront
- Document-sharing scenarios mapped before rights templates are designed
- Rollout scoped to file shares, email and one line-of-business system
Request a discovery call
A Gruve advisory lead will reach out within 1 business day.